#  Agreements Job Aids 

 



#  Agreements Job Aids 

Sort**Document**

**For...**

**Summary**

[Cross-Suite Mini Navigation Guide](/resource/cross-suite-mini-navigation-guide "Cross-Suite Mini Navigation Guide")

Everyone

A bulleted list of key information presented in each application

[Agreements-DUA Glossary](/file_url/118)

Everyone

A listing and description of system terms

[Agreement-DUA Submission Guide](/resource/agreement-submission-guide "Agreement Submission Guide")

PI &  
DUA Team

A reference guide for PIs and agreement submitters that includes steps for submitting a new agreement or amendment and responding to reviewer clarification requests.

[Agreement-DUA Reviewer-Owner Guide](/resource/agreement-reviewer-owner-guide "Agreement Reviewer Owner Guide")

OSP/ SPA/ ORA Staff

A reference guide for Agreements owner/reviewers that includes the Agreements workflow along with steps for tracking and managing reviews and finalizing agreements.

[Agreement-DUA Ancillary Reviewer Guide](/resource/agreement-ancillary-reviewer-guide "Agreement Ancillary Reviewer Guide")

Ancillary reviewers

A reference guide for Agreements ancillary reviewers that includes the Agreements workflow along with steps for completing ancillary review (also view the [one page reference for issuing ancillary approval](/file_url/119))







 

##  Research Administration and Compliance Suite Office Hours (ESTR-IRB, Agreements-DUA, Data Safety, OAIR)

 The system support team is available during regular office hours to provide one-on-one time to demonstrate system functions, provide training, answer questions, and collect feedback. Sessions cover the entire suite (ESTR-IRB, Agreements-DUA, Data Safety, and OAIR) and are customized based on the registrant preference.

 **Office hours are open**  
**• Tuesdays: 10:00am ET - 11:00am ET  
• Thursdays: 3:00pm ET - 4:00pm ET**

 **[Please schedule time with us!](https://outlook.office365.com/owa/calendar/SuiteOfficeHoursESTRIRBAgreementsDUADataSafetyOAIR@HU.onmicrosoft.com/bookings/)**

 1. [Visit the Bookings page (linked here)](https://outlook.office365.com/owa/calendar/SuiteOfficeHoursESTRIRBAgreementsDUADataSafetyOAIR@HU.onmicrosoft.com/bookings/)  
2\. Choose a time. Available times (not already booked) will display for 30-minute increments.  
3\. Share your name and email  
4\. Click "Book" at the bottom of the page.

 After completing the steps through Bookings, you will receive a confirmation email/calendar invitation reserving the time.  
If you have any questions or concerns, please contact us at [rshelp@harvard.edu](mailto:///rshelp@harvard.edu).



 

##  Accessing the System 

 Log in to [the Agreements system](https://dua.harvard.edu) with your HarvardKey/HUID.

- [How to Get an HUID](https://harvard.service-now.com/ithelp?id=kb_article&sys_id=0a8c368bdbec0fc083a2f3f7bf9619b3)
- [How to Reactivate your HUID](https://harvard.service-now.com/ithelp?id=kb_article&sys_id=0a8c368bdbec0fc083a2f3f7bf9619b3) (for those who could once log in, and now cannot)
- [How to Request Viewer Access to ESTR-IRB or Agreements-DUA](https://harvard.service-now.com/ithelp?id=kb_article&sys_id=d79de9091b604018efd8a79b2d4bcbdb)



 

##  Tip: Preparing DUA submission 

As you are completing a submission in the Agreements system, you will be directed as to where to attach relevant information and documentation ([see the submission guide for details](/file_url/183)).  
For example, items to prepare in advance, if available:

- The draft DUA (if there is one),
- A description of the data you are requesting and how you plan to use it,
- An IRB determination or non-human subjects research determination (whether determined/documented by the IRB or the faculty member overseeing the project, via the [Investigator Self-Certification Worksheet](/file_url/116)),
- The corresponding Data Security Level , and
- Applicable email correspondence with the Provider.



 

##  Do you have feedback about the policy or process? 

Please [click here to complete our very brief survey](https://harvard.az1.qualtrics.com/jfe/form/SV_cYXCFwshWh7zXgy) to provide feedback about the Data Use Agreemenet review process or the Agreements-DUA system.